Frequently Asked Questions
Who is eligible to submit to VVRJ?
All Villanova undergraduates who have undertaken research are eligible to submit to VVRJ. Alumni are also eligible to submit within three years of graduation.
Submissions from other researchers (e.g., visiting undergraduates, high school students) will be considered on a case-by-case basis. If you would like to inquire whether your submission is eligible for publication in VVRJ, please contact firstname.lastname@example.org.
What work is eligible for submission to VVRJ?
VVRJ invites submissions from all academic disciplines. As outlined in the Contributor Agreement, submissions must: (a) be an original work of the author(s); and (b) be approved for submissions to VVRJ by all authors and mentors. Furthermore, submissions must not: (c) have been published elsewhere; (d) currently be under consideration at another journal or other venue; or (e) infringe the intellectual property or rights of others.
If applicable, the author must have received approval from the Villanova Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), or Institutional Biosafety Committee.
VVRJ has two major submission types: Research Reports (250–500 words) and Research Articles (500+ words). For more information on submission types, see the submission guidelines.
Does my research project need to be completed before I submit to VVRJ?
Research Reports can describe ongoing projects (e.g., data collection or analysis are ongoing); however, work described in Research Articles must be fully completed by the time of submission.
Should I list my mentor(s) as a co-author on the published work?
Because the main goal of VVRJ is to disseminate undergraduate student research, we ask that only current undergraduates and recent alumni be listed as authors. Other contributors to the work (e.g., graduate students, faculty, staff) should be listed as mentors. VVRJ will feature mentors’ names, photos, and short bios alongside the published manuscripts.
What is the deadline for submission?
Submissions are accepted on a rolling basis, but those received by 11:59pm on June 9th will be given priority in the review process.
Who owns the copyright to work published in VVRJ? Can I submit my work for publication in another venue after it has been published in VVRJ?
When publishing in VVRJ the author(s) retain the copyright to their work; author(s) grant VVRJ certain permissions to publish and use the work, as outlined in the Contributor Agreement (available on the journal website).
Authors are welcome to submit work published in VVRJ for publication in another venue; however, they must first secure permission from the Editors-in-Chief and include a statement in the new publication noting that the work has been published in VVRJ, along with the date and volume of the original publication. Please email email@example.com if you are considering republishing elsewhere.
How does the review process work at VVRJ? How long does it take?
Submissions to VVRJ undergo several rounds of review before publication, including: (1) pre-review and plagiarism screening by the Editors-in-Chief, (2) full review by undergraduate researchers in the field, and (3) full review by faculty members in the field. Authors may be asked to revise their manuscript and resubmit for a second round of student researcher review (4). Authors and mentors will be notified of their submission status at each stage in the review process.
We anticipate that each stage of the review process will take 2–3 weeks.
How often is VVRJ published?
VVRJ is published once annually, in the fall.
I am planning to publish in a professional journal. Does this mean that I cannot publish in VVRJ?
We recommend that you discuss this with your mentor. For some students in this position, it may make sense to submit a Research Report to VVRJ.